Coaches – The Dance Summit

Required Championship Forms (US TEAMS)

Championship Forms: All physical forms must be brought to event check in when you arrive at the championship.

Required physical forms:

• Release Wavier Form – Coming Soon
• Proof of Music Licensing
• Proof of USASF Membership

Required Championship Forms (International Teams)

Championship Forms: All physical forms must be brought to event check in when you arrive at the championship.

Required physical forms:

• International Release Wavier Form – Coming Soon
• Proof of Music Clearance
• Coach Roster Verification
• International Safeguarding

Please read the below terms and conditions, you will have to agree to these terms during the registration process.  By accepting these terms, you are agreeing to the Competition Rules and Regulations:

• The Dance Summit Terms and Conditions
• The Dance Summit Event Guidelines U.S. Teams
• The Dance Summit Event Guidelines Non U.S. Teams
• Varsity Spirit Rules and Regulations

Important Reminder:  Anyone associated with a team (coach, choreographer, support personnel, etc.) wishing to obtain access to the warmup area, backstage area or coaches’ box must show proof of USASF Membership at event check in. To check your USASF membership information, please CLICK HERE.

CLICK HERE to view 2025 Championship Pricing Information.
CLICK HERE to view 2025 Championship Deluxe Pricing Information.

Package Upgrades:

If you would like to extend your stay, be sure to include the appropriate check-in and check-out dates on your rooming list.  If you want, you may upgrade the Walt Disney World Theme Park ticket that is included in your package. This can be noted in the “ADD ON” step of the registration process. Extending your stay does not automatically extend the number of days on your park hopper pass.   Any extra tickets for family members must be purchased through the “Discounted Park Tickets” link on the main registration page.

Upgrade Pricing:

• 2-Day to 3-Day: $44
• 2-Day to 4-Day: $154
• 2-Day to 5-Day: $204
• 3-Day to 4-Day: $110
• 3-Day to 5-Day: $160
• 4-Day to 5-Day: $50

Walt Disney World requires “Park Reservations” made in advance to attend the theme parks.  We strongly recommend that all friends and family (spectators) register on a separate invoice from the team.

• Anyone included on your invoice will be part of your ticket order. Ticket orders will be placed when your invoice is paid in full.
• Once the order is placed, you should receive a ticket confirmation number within 48 hours for each person depending on their package or upgrade.
• Information on how to obtain your park reservations will be sent with your ticket confirmation email.

No Changes after ticket orders have been placed and ticket order numbers have been distributed.  Any upgrades must be requested before paying your invoice in full. Each person is assigned a ticket number, please make sure they are distributed accordingly.

Please note that parks may reach capacity so be sure to get your payment in early!

Assign a Safety Champion:

Each team will need to designate one person (other than the head coach) to be your Safety Champion. This person will need to be confirmed upon registration, over 18 years of age and willing to participate in additional safety training prior to Championship. Each team/squad needs a separate Safety Champion (ex: One individual per team.) Some of the Safety Champion’s responsibilities include (but are not limited to) ensuring the athletes, coaches and spectators follow all safety guidelines.

We are excited to offer discounted Walt Disney World Theme Park tickets! These are available for family or friends not purchasing one of the hotel travel packages. This theme park ticket includes access to all 4 Walt Disney World Theme Parks in addition to 5 days of admission to the ESPN Wide World of Sports Complex.

• 2 Day: $475 ($615 value)
• 3 Day: $519 ($779 value)
• 4 Day: $629 ($911 value)
• 5 Day: $679 ($973 value)

CLICK HERE to purchase additional theme park tickets.

Additional theme park tickets are available for purchase through April 29. 2025. They will not be sold on-site at the event.

Event Extras:

• Celebration Party: $55 per person
• Meal Vouchers: $20 per meal voucher

CLICK HERE to roster your team and begin event registration!

• Note: Coaches or athletes must be listed on the team roster in order to register individually and may select housing OR commuter.

If you are registering any Spectators, you may select the housing option only. Spectators cannot register as commuters.

• If you need extra tickets for spectators, direct them to the “Discounted Park Tickets and Event Extras” on the spectator registration page.
• You will need to provide them with your team’s customer number located in the top right-hand corner of your invoice.

If you would like to email concerning a team cancellation or a refund, see below for the name of your registration specialist.

West	Lisa Ward	lward@varsity.com	(CA,AK,HI,AZ,ID
West	Lizzie Lile	elile@varsity.com	(MT, NV,WA,OR,UT,WY)
Southwest	Mendy Terrell	mterrell@varsity.com	(TX,KS,NM)
Northeast	Rachel Primm	rprimm@varsity.com	(NJ,NY,DE,MA,MD,VA,WV,DC,CT,ME,NH,RI,VT)
Midwest	Madison Toone	mtoone@varsity.com	(MO,ND,NE,OH,SD,WI)
Southeast	Tyra Johnson	tyra.johnson@varsity.com	(FL,GA,TN,MS,NC,SC,AL)
Southwest	Ginger Watkins	gwatkins@varsity.com	(AR,CO,LA,OK)
Midwest	Melanie Chaney	mchaney@varsity.com	(IA,IL,IN,KY,MI,MN,PA)
International	Jessica Lomba	jlomba@varsity.com	All

CLICK HERE for full list of travel discounts for Varsity Spirit attendees!

Mears Connect – CLICK HERE to book.

One-Way (w/ 10% discount)

From Orlando International Airport to Hotel:

• Adult (Ages 10 & up) = $16.00 – 10% discount = $14.40 + $1.60 PFRC (Airport Fee) = $16.00
• Child (Ages 3 – 9) = $13.00 – 10% discount = $11.70 + $1.30 PFRC (Airport Fee) = $13.00

From Hotel to Orlando International Airport:

• Adult From Hotel to OIA = $16.00 – 10% discount = $14.40
• Child (Ages 3 – 9) From Hotel to OIA = $13.00 – 10% discount = $11.70

Round-Trip (w/ 10% discount)

• Adult = $32.00 – 10% discount = $28.80 + $1.60 PFRC (Airport fee; only applies to arrival segment) = $30.40
• Child (Ages 3 – 9) = $26.00 – 10% discount = $23.40 + $1.30 PFRC (Airport fee; only applies to arrival segment) = $24.70

Travel Tips – Be prepared for your trip to the magical Walt Disney World Resort:

Disney Travel Tips
Disney Housekeeping Information

2025:
2025 Event Information Guide
2025 Dance Summit Bid Distribution
2025 Dance Summit Bid Declaration 
2025 Dance Summit Bids Awarded 

2025:
2025 Non U.S. Dance Summit Event Information Guide

2025 Coming Soon!

2024:
All athletes participating on a team at The 2024 Dance Summit must be a registered member of that team’s program during the 2023-2024 competition season. Any athlete that has exhibitioned or competed on the floor with a team in any level from a program (Primary Program) after January 1, 2024 must have a Varsity Spirit Program Release Waiver signed by the owner of the Primary Program before that athlete is eligible to compete with another program at The 2024 Dance Summit.

Completion of the Varsity Spirit Program Release Waiver is a required process between the Primary and Secondary Program owners. In the event a formal protest is made and the official Program Release Waiver has not been signed, or if the Secondary Program is not able to provide one as physical proof to a Varsity Official, the Secondary Program will not be eligible or will be disqualified depending on the time of the formal protest. All Varsity Spirit Program Release Waivers must be turned in with your official USASF event roster at The Dance Summit.

Varsity Spirit Program Release Waiver